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Anonymous
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Hi Helgi,
Thanks for your feedback. This is a quite common request but right now we have no plans to change the way we do access rights. To ensure that your partners don't see each other's documents, but still can upload, there are a couple of ways you can set up within the current access rights system.
1. You can create a public web site which is password protected and put the shared documents there. The people with access can then email to the Issues in the project and you can copy paste from there. This can work well in, e.g. procurements.
2. You can create a project template with a knowledge base where you keep joint documents. These can be updated by you when needed. Each partner will need a separate project created from the template in which you work together with them.
Hope one of these solutions works for you. You are welcome to contact us directly at support@projectplace.com to discuss your specific need and how we can best set it up for you.
Best regards,
Karolina

Comments (3)

Anonymous
Anonymous

Anonymous

Level
0
Score
41

Hi Helgi,
Thanks for your feedback. This is a quite common request but right now we have no plans to change the way we do access rights. To ensure that your partners don't see each other's documents, but still can upload, there are a couple of ways you can set up within the current access rights system.
1. You can create a public web site which is password protected and put the shared documents there. The people with access can then email to the Issues in the project and you can copy paste from there. This can work well in, e.g. procurements.
2. You can create a project template with a knowledge base where you keep joint documents. These can be updated by you when needed. Each partner will need a separate project created from the template in which you work together with them.
Hope one of these solutions works for you. You are welcome to contact us directly at support@projectplace.com to discuss your specific need and how we can best set it up for you.
Best regards,
Karolina

I am sorry, but no, these solutions are not very practical.
Option 1: I can just as well receive e-mail and then move the document, but the point was having one central location.
Option 2: Could be practical for enterprise users, but we are still determining whether to continue or not to use projectplace. Could also end up in total chaos when you have several projects and even more vendors.
I mentioned Vendors as an example, but within every Project there are various groups that need varying access levels. I would have though it a simple solution to be able to generally define access as "None" and then for a single folder define it as R or R+W, but currently it is only possible to decrease the level of access right and provide access by a multitude of exceptions.

Thank you for your time though.

I totally agree with Helgi. Not practical and add too much unnecessary admin overhead.

There are certain information we will not want to share with our vendor or even customer. I'm working in a System Integration company and we have to implement projects for customers and we commonly partner with other vendors to deliver the project.

This is a very important feature to have the ability to set different access rights for each folder or subfolders. Otherwise, the tool can only be used by internal staff and not to be shared with customers and vendors. This defeats the purpose and I don't have a very big team of PM. With each of them managing multiple projects with no administration help, it will be a nightmare for them to maintain separate project document repository.

Besides Documents, same goes to Issues Tracking. Some issues maybe for internal and not to be shared with customers or vendors. We do not want wash our dirty laundry in front of our customer or vendor right?

It will also be a nightmare for me as a PMO Head to go outside of ProjectPlace to audit the quality of projects run by my PMs and how complete is the project documentation.

I'm surprise that this is not a common request to have this feature incorporated. Maybe they are big organisation with their own document repository.

But the idea is to have everything in one place.

DIMELO - innovation management specialist