Comments (16)

Would you like to see the whole group as "assigned"? This would mean they would get notifications, due date reminder emails etc.

Also, if you could assign a group to a card, would you like to reuse the defined groups from the People tool, or would you like to be able to create a arbitrary group of people on a card?

--Max Wenzin, Boards Development Team

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I don't think it's feasible to assign the whole group. Either something like "Hold Ctrl + select the people in the dropdown list" or use predefined Groups from the people tool. (I would wonder what happens to a card if you delete such a predefined group althoug there is still a card assigned ...)

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The ability to assign to a small group would be ideal (especially as this is referenced in the help pages on kanban board) - this can either be a predefined Group or the ctrl-click option above. I'd be very happy with both/either. I need to be able to use this now and demonstrate the usefulness of the board. It may also then infer that the card cannot be set to 'completed' unless all assignees have set this status? Or just one of them?

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Hej Max,

any news on this topic? I would still love to get a solution for this. I'm working more and more with PP and I see the need more and more to delegate tasks to more than one person.

Hi,

The ability to have multiple assignees on a single card is currently being discussed internally at Projectplace.

One concern we have is that shared responsibility is no responsibility. However, we also believe that it is important that the board and card reflects the truth, and it may be that several people are in fact assigned to a card.

Another though is that if you find yourself thinking that you want multiple assignees on a card, then maybe it shouldn't be a single card. Maybe it should be an activity with multiple cards in it.

Would it be useful if we kept the single-assignee concept, and instead of making it possible to have multiple assignees we could introduce a "followers" feature where anyone could become a follower of a card, to receive notifications etc? The followers of a card would be visualized on the card, but it would be clear that there is one person that is responsible (the assignee).

Regarding the question that all assignees would need to set the card to done: That will most likely not be implemented. There is only one card, regardless of how many assignees it has, and when it is moved to the last status column of the board, it will be marked as "done".

Thanks a lot for engaging in this idea. Talking to you really helps us develop the product further!

Anonymous
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Hej Hej,
as I wrote, I totally agree, shared responsibility is no responsibilty. I work e.g. in a matrix and there are 5 persons representing the 5 continents. And often they have to do some kind of activities (not just only small tasks) in each region. And I'm the one leading the matrix, but I doesn't necessariliy want to be responsible for conducting the activities in the 5 regions. Of course I could create 5 cards, but then it get's too many cards and actually every card would say the same ...
The feature you mention sounds like a good idea also, but I won't call it "follower" - that sounds so non-committal. Maybe the the RACI (or RASCI) model could be of help here. So, having one "R"esponsible and have more than one "Acountable" or "Supportive" persons ... "C"onsulted or "I"nformed would be too weak in my opinion ... What do you think

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The Responsible/Accountable proposal seems to be a possible way forward, although there should be one held accountable for the work being done and potentially none, one or more than one responsible for executing it. (or depending on the perspective, one responsible and none, one or more supportive, with the accountable one setting the task). Agree that Consulted or Informed is not applicable in this context.
Can we move forward with this please? - I really really need it for a national collaborative working group...

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I agree to what was just said, one person "accountable" overall and possibly one or many being "responsible" to work on the task!

I am also interested in this topic. I think it would be very helpful, if it were possible to assign cards to groups (teams!)
In an agile world, we like for the team to decide who does the work for specfic tasks, so if a Product Owner wants to assign a card (which could be a user story) to a team, it is currently not possible and we need to work with proxy users. But especially if I want to look at the tasks with swimlanes for each team, I would love to use the assignment as swimlane criteria. If i could assign the team (group), then I could basically create a swimlane for each team.

I do not really want to discuss the RACI ideas and the 'shared responsibility is no responsibility' philosophy. Suffice it to say that other views on this are possible (and can be found easily and succesfully implemented in the agile world). It would be great if you would consider supporting those who have a different take on single responsibility by letting them assign a card to a group.

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@Christof Braun: I couldn't agree more!

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I think if the task is big enough to need a team - you really need more tasks. Assigning tasks to groups is dangerous - if everyone is responsible - no one is responsible.

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One way we coped in another package with this idea was to have one field for responsible, and another field for 'involved' and that is where you can list the other people.

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Comment from a user at IKEA Industry who wishes to assign multiple people to a card:

"We are using Cards to report issues, there is, in most cases, more than one person allocated, then when we split to “individual card” – to do. PP function like: “Tasks” or “Issues” are discontinued, without planned development so we needed new functionality for. I have got suggestion from PP consultant to use Boards and I can but with more persons to address. Still can be one responsible, but CC would be good to have."

What I like with the cards is the possibility to group them by Assignee, and that I can easily find all the cards I am responsible for.
Unfortunately I then only see the cards that I have been appointed responsible for, and not the once where I am contributing and someone else is responsible for. For me it would be very convenient if I would also see the cards where I am contributing. But I would probably also want to see if my contribution is finished, even if the card is not done... I have a few thoughts around how this could be done:

On the Check-list, make it possible to add contributors on each chek-list-point. As long as the point is not yet checked, I still need to contribute. When it has been checked, and I am on no other points, my contribution for the acrd is finished. When looking at the cards grouped by Assignee, I would see also the cards that others are responsible for but I am listed as contributor for a checklist-point that is not yet ticked. When the check-list-point is ticked, the card will no longer be listed under my name.

Another option could be to have an alternative to check-list by telling that a task is a sub-task of another task. It could be listed exactly the same way as Check-lists.

Yet another option could be to just add a filed where it is possible to add contributors to a task. The tasks where I am a contributor, will then also be listed when I do a group by Assignee.

With all these options, perhaps the Group By options should be None, Activity, Responsible, Assignee or Label where Assignee will list all the cards I am either responsionble for or contributing to, while Responsible will list only the cards I am responsible for.

These thought are just linked to my wish to be able to see all the cards that I should be working on in the group by Assignee view.

Silvija Doncev
Silvija Doncev

Silvija Doncev

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Team

Thanks for the feedback that you share with us! This is all valuable input to our development team!

Best regards
Silvja

Best regards
Silvija

Søren Søgaard
Søren Søgaard

Søren Søgaard

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We have the same wish as Hans Nyberg. A Card has only one responsible but more followers. This is the one responsible that is responsible for the Work is being done. The checklist can then be used to add people who are responsible for a small part of the Card. As soon as he7she has checked that the Work is being done it doesn't show up in my list any more.

DIMELO - innovation management specialist